Short-Term Rental Agreement Template

Jul 12, 2024 | 365Villas News

Are you looking for a reliable and comprehensive Short-Term Rental Agreement Template? This template is designed to help property managers and hosts manage their short-term rental properties with ease and clarity. Simply substitute the sample information provided with your own property details and manager-specific information.

Simply substitute the sample information provided with your own property details and manager-specific information.

This Short-Term Rental Agreement (the “Agreement”) is made and entered into on July 10, 2024, by and between John Doe (“Host”) and Jane Smith (“Guest”).

1. Property Details:

Address: 123 Vacation Lane, Beach City, CA 90210

Type: Beachfront House

Included Areas: Entire house, two parking spots, and garden

2. Rental Term:

Start Date: August 1, 2024

End Date: August 7, 2024

Check-in Time: 3:00 PM

Check-out Time: 11:00 AM

3. Payment Terms:

Total Rent Amount: $2,100

Payment Schedule: 50% ($1,050) due at booking, remaining 50% ($1,050) due 30 days before check-in

Accepted Payment Methods: Credit card, PayPal

Additional Fees: $150 cleaning fee, $500 security deposit

4. Security Deposit:

Amount: $500

Conditions: Withheld for damages, excessive cleaning, or breach of house rules

Return Timeline: Within 7 days after check-out, if no issues are found

5. Cancellation Policy:

Conditions: Full refund if canceled 30 days before check-in; 50% refund if canceled 14 days before check-in; no refund if canceled within 14 days of check-in

Penalties: Loss of security deposit for late cancellations

6. House Rules:

Noise Restrictions: Quiet hours from 10:00 PM to 7:00 AM

Pet Policy: No pets allowed

Smoking Policy: No smoking inside the property

Maximum Number of Guests: 6

7. Maintenance and Repairs:

Guest Responsibilities: Keep property clean, report any damages immediately

Host Responsibilities: Address maintenance issues within 24 hours of reporting

Reporting Issues: Contact Host at (555) 123-4567 or email johndoe@example.com

8. Utilities and Services:

Included: Water, electricity, internet

Additional Costs: Guest responsible for any excessive use or special services requested

9. Liability and Insurance:

Guest Liability: Responsible for any damage caused by them or their visitors

Host Liability: Host not liable for any accidents, injuries, or loss of personal belongings

Travel Insurance: Guests are encouraged to obtain travel insurance

10. Termination Clause:

Early Termination Conditions: Either party may terminate with a 30-day notice

Notice Period: 30 days required for early termination

11. Governing Law:

Jurisdiction: State of California

12. Signatures:

Host Signature: ____________________ Date: ___________

Guest Signature: ____________________ Date: ___________


Key Takeaways

This template can save you hours of work and is essential for setting clear expectations between hosts and guests.

However, if you manage several properties, manually editing and managing these templates each time can become cumbersome and prone to errors. A Property Management System (PMS) can automate this process, ensuring accuracy and efficiency, and eliminating the risk of manual errors.

At 365Villas, our templates are not only fully customizable and branded to your specifications but are also automatically generated, amended, and filed. They integrate seamlessly with a built-in digital signature solution, saving you time and ensuring consistency across all your agreements.

This tailored solution meets the unique needs of your properties, effectively streamlining your operations.

If you want to see how 365Villas’ template works and how it integrates seamlessly with other parts of our PMS, book a demo with us.

Discover our other outstanding features like Website, Channel Manager, and Accounting solutions, all designed for leading professional property managers.

Jana

Jana

Janaina Rebelo is the Head of Marketing at 365Villas with over 10 years of experience in the vacation rental industry. Her expertise spans both managing properties and working with vacation rental software, giving her a unique perspective on the challenges and opportunities in the industry.
All content published on our blog is carefully reviewed and approved by Dave Payette, founder and CEO of 365Villas, to ensure accuracy and provide valuable insights to property managers in the vacation rental industry.